Use Case:  Enter Transport Assistance Application

[UC001]

Brief Description

Allows the recording in STS of information contained on a transport assistance application that has been received from a caregiver via a school.   The majority of the information was provided by the student's caregiver.   The application is not processed until the school confirms that the student is enrolled, either currently or for some start date in the near future.

Each application is for only one student.   If the caregiver has additional children requiring transport assistance separate forms must be submitted.   To avoid duplicate data entry of caregiver and address details, a special use case preserves all of the previously entered information for the additional application(s) [A-1].

When the information is submitted, an attempt is made to link this application with an existing student in STS if there is an exact match on name and date of birth [A-2].   Finding a match does not change the submitted information, but does record the existing internal identifiers for the student for future reporting purposes.

NOTE:   There are no decisions to be made, nor additional details required from the service agent during this use case.   All information being recorded has been submitted either by the caregiver or the school.

Main Flow

1.   The use case starts when a Service Agent selects the "Enter Transport Assistance application" option.

2.   The following information about the student, caregiver, and application (taken from the application form) is entered in the appropriate input fields:

• Student's last name
• Student's given name
• Student's Date of birth [E-2]
• Student's Ethnicity (optional)
• Student's Sex (selected from possible 2 choices)
• Caregiver's title (optional)
• Caregiver's last name
• Caregiver's given name
• Caregiver's Postal address (up to 3 lines, at least one required)
• Caregiver's Residence address (up to 3 lines or 'same')
• Emergency Services number (optional)
• Residence phone number, (optional)
• Date Caregiver has signed [E-2].
• Submitting other sibling transport assistance application(s) currently   {tick for YES, default unticked}
• Caregiver currently has one or more children qualified to receive transport assistance   {tick for YES, default unticked}
• Names of other children in household attending state primary or secondary schools
• School number (using list of school names searched based on partial name entry, if needed)
• Start date
• Date School representative signed [E-2]

3. The application status is automatically set to "NEW."

4. The use case ends when the user invokes one of the following functions:

• "Done" -- save [E-1] and go back to the previous type of screen.
• "Next" -- save [E-1] and remain in this screen.   If "Submitting other sibling..." the fields are not cleared [A-1]; otherwise, they are.
• "Quit" -- no save.   If the fields contain data, the user is asked to confirm they intend to not save.