Interface Description: :  Send Payment Records to Accounts Payable System

[IF002]

Description

Providers (e.g., bus operators, taxi operators, caregivers receiving conveyance allowances) are paid via direct deposit to specified bank accounts through the financials system.   The payments made are based on payment transactions created in STS, batched, and sent to the accounts payable system.

Each contract type indicates the day of month or day of month and month of year (for quarterly payments) when payment is due.   A batch job runs [nightly] to determine which types of payment are due.   For each type due, payment records are created based on payment schedules of those contract types.

NOTE:   Details of the batch job that creates the payment records and batches is left to the design phase.

The values sent must conform to requirements of the financial system in terms of field type and size, uniqueness, and mandatory values.

Frequency

Batches of payment records are sent based on contract type, as follows:

• Daily Bus Route payments -- monthly
• Technology Bus Route payments -- monthly
• Taxi Operator payments -- monthly
• Conveyance Allowance payments to caregivers -- quarterly

Information Interfaced

Each Payment Batch Header includes the following information:

• Batch Number (must be unique in the financials system, will consist of "STS" plus sequence number - E.g., "STS00123")
• Control Count (number of payment records in the batch)
• Control Amount (sum of payment amounts in the batch)
• Each Payment Record includes the following information:
• Payment type (always "STANDARD")
• Provider Code (e.g., XX12345)
• Provider Name (e.g., "Fred Smith [XX123456]")
• Bank Account Identifier (Name given to a 'site' for this provider - E.g., "STS001")
• Payment Date (day of month payment is due to be 'deposited' plus month and year)
• Remittance Identifier (e.g., Provider Code plus payment date - "XX12345 - 15/01/2001")
• Currency Code
• Payment Amount
• Payment Type (e.g., "Payment")
• Payment Terms (always "IMMEDIATE")
• Payment Method (always "Electronic Payment")
• Pay Group (always "STS")
• Liability Account (single value for all STS payments from global variables)
• GL Account (based on contract type)